Element Consulting Engineers Careers

We are looking for a talented and passionate Personal Assistant to the manager of the Energy Department interested in managing the administrative side of the Energy Department as well as the day-to-day activities of the Department Manager.

The position:

• Working space is an open plan and very communicative office;
• Collaboration in an encouraging team environment;
• Based in the centre of Durbanville, close to access routes, wine farms and all amenities in a flourishing neighbourhood.

Desired administrative and personal skills and experience:

• Diploma in office management / secretarial or administrative
• 10 years minimum of specific administrative working experience
• Be adaptive, capable, receptive and versatile in an Engineering field
• Willing to learn software packages that will be used daily
• Working independently as part of the team, under pressure, setting goals, self-driven and contribute positively to the Energy Department
• Strong listening and communication skills
• Technical capabilities in maintaining daily office equipment
• Valid driver's license with unfettered access to a vehicle
• Experience in the building industry

Desired software skills and software experience:

• Highly proficient in advanced MS Office (Excel, Word, PowerPoint, Outlook)
• Knowledge and experience on how to integrate different software packages
• Experience in the use of ERP software such as VantagePoint or Proman will be beneficial.

Task description:

• General admin and project duties which includes:
  • Administrative Support to Technical Manager and staff
  • Filing soft and hard copies and file maintenance as per Quality Management System
  • Document control as per ISO (QMS) requirements
  • Staff CVs, ECSA registration, training etc
  • Minutes of Department meetings
  • Formatting / compiling of documents in excel, word and pdf formats
  • Email correspondence and diary management
• Procurement and Documentation:
  • Compiling tender documents for tendering and tender support to other offices
  • Completion of tender documents for submission
  • Tender reports and BOQ data capturing for Technical Manager
• Financial:
  • Debtors and creditors
  • Invoicing and subconsultant invoice management
  • Upkeeping of ERP database with Clients', Projects and Subconsultants details
  • Statements to clients
  • Compiling project reports from ERP softare

Salary Package:

• Medical Aid, Group Life and Provident Fund is included in total cost of employment and is compulsory to all staff.